Thursday, May 3, 2012

MS Word I Help- Final Week -Tutor Thursday

As promised, here's the final instructions for Step I of Word. Congratulations-you finished!!

Small disclaimer here. I'm in no way employed or affiliated with Microsoft. I am not selling this information-it is completely free. While I've made a genuine effort to ensure the quality of this manual, there is no warranty provided and I disclaim any accountability and liability for any damages resulting from the utilization of the data provided in this manual or products described in it. All sample exercises and files are fictional and any similarity to real people is strictly coincidental.


Change Case

Backgrounds
Themes
Inserting a Table
Converting Text to Table
Converting Table to Text
Hiding Gridlines
Undo/Redo
Word Count
Help!

Change Case
SUPPOSE THAT YOU HAVE JUST TYPED AN ENTIRE SENTENCE AND REALIZE ONLY NOW THAT YOUR CAPS LOCK WAS ON. You can easily change this by selecting ‘Format’ from the toolbar. Then change ‘Change case.’

The following screen will appear. From here, you can then choose ‘Sentence case’ to make the above sentence appear normal again.


Backgrounds
There is an option to create a more exciting background to your layout if you plan to use your document on a web layout or browser. To add a background to your documents, click on Format>> Background to view the following screen.

You are brought to your basic color dialog box for which you may or may not be familiar. To choose a background color, just click on the color of your choice. For even more choices, (can you stand the excitement?), click on the “more colors” or “fill effects” options to enhance your choice.

Themes

To choose a theme for your document, click on Format>>Theme. On the left will be a list of the titles of the themes and on the right you will see a preview. Just click on the theme you would like and Click Ok.

Inserting a Table

This is a great tool for many reasons. Primarily, many worksheets or surveys that you see every day are either created in Excel or believe it or not, Word. The advantage to using a Word’s table is that if you already in a Word document, you can add the table, survey or worksheet right there. No need to create a whole new document. Secondly, the table in word can be a stand-alone table or an actual excel table!

To insert a table, simply click on Insert Table to add a stand-alone table. In this next screen, choose the number of columns and the number of rows you wish to appear in your column. (If you change your mind later, you can always add or delete rows and columns).
It should look a little something like this:

If you need to delete any cells, highlight the cells you wish to delete. Then go to Table>> Delete >> Cells. The following screen will appear.
You can then choose the layout of where you want the remaining cells to be positioned.
To insert additional rows or columns simply highlight your existing table, then go to Table>>Insert>>Columns to the left or right, or rows above or below or cells.

To Merge cells (combine two cells together), highlight the cells you wish to merge and then click on Table>>Merge Cells.

To Split cells (Put a “table like” cell inside of another cell). Highlight the cells you wish to split and click on Table>>Split Cells.

Converting Text to Table

Word has included a neat little feature to save you some time….and a lot of aggravation. Suppose that you have just typed a full paragraph, but realize that you want this in a table. All you need to do is highlight the text and go to Table>Convert>Text to Table.

The following screen will appear:



Choose the number of columns and/or rows you wish, along with the column width and where you want to separate text. I.e. separate text at ‘Paragraphs’.

Your paragraph will now look like this example:
Choose the number of columns and/or rows you wish, along with the column width and where you want to separate text. I.e. separate text at ‘Paragraphs’.
To make matters even easier, you can take the above table and convert it to text as I will explain in…….

Converting Table to Text

Amazingly, just as you can convert text to a table, you can also convert a table to text. Suppose you create this big, beautiful table that you are proud of (the spreadsheet kind, not the wooden kind) and your boss begins to tell you that he/she wants it to be in letter format, not a table. Well, now you can just change that back to text. No problem. All you do is highlight the forbidden table and follow these instructions.



Hiding Gridlines

Easy enough, but just in case you are wondering. If you have a table, but do not want the actual lines in the table to show…Highlight the table, go to Table>Hide Gridlines. The Gridlines will now be hidden and this option will now be dimmed. To show the gridlines, go back to Table>Hide Gridlines (it should now NOT be dimmed) and the table will have gridlines.

Undo/Redo

Sounds like a song…but its not, as far as I know. This option, you may already know if you are familiar with Microsoft products. In case you do not…

Let’s say that you have just inserted a symbol, but have decided you did not want it there. You can just go to Edit>Undo (or the counterclockwise arrow on the toolbar). But, if you now decide you want it there after all, you can click Edit>Redo (or the clockwise arrow on the toolbar, if it is there).

Word Count

Whether you are writing a report for school, or a column for your businesses’ newspaper, this feature will save you a lot of time! All you have to do to count how many words are in your document is:

1. Highlight the paragraph(s) you wish to count, or you can highlight the whole document by selecting Edit> Select All.
2. Go to Tools
3. Word Count
4. A dialog box will appear showing you the following information in a matter of seconds!
Help!

This section is designed to familiarize you with the available Help menu that is included with Word. It is a very concise tool for helping you do many of the functions available. At the very least, it will explain how the functions are utilized.

Once you click on ‘Help’ located on the toolbar, you will be brought to the following screen where you can ‘Search for’ help in the search line.



Once you enter your item in the search line, a new dialog box will appear with some choices to choose from that most closely resembles the issue or question you are having. Make your selection and then follow the instructions on the screen.

One other feature that is available in the Help menu is the word ‘About.’ All this does is let you know the version of Word that you are currently using. This is helpful if you are ever trying to ask for assistance, but do not know which version you are using. The person that is assisting you may need to know this information, as each version differs from the next, so it will help narrow down the issue at hand.


Copyright © 2010 Elizabeth Parker


Author of Finally Home, Final Journey, Bark Out Loud!, My Dog Does That! Unwanted Dreams, Phobia, Evil's Door and Faces of Deception











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